"Walk me through your last typical week, roughly. Start Monday morning. What's the first thing you do when you get to the practice? I'm going to put your hours into four practice buckets as you talk. Then we will capture hours that never land in this business at all."
Clinical
Seeing patients. Hours billable but can be done by an associate.
hrs / week
Owner Only
Strategy, key relationships, critical decisions only you can make.
hrs / week
Admin & Operations
Bookings, ordering, invoicing, emails. Can be delegated or systematised.
hrs / week
Team Management
HR, rosters, conflict, training. Should be handled by a practice manager.
hrs / week
Outside the Business
Other businesses, side projects, or hours that never land in this practice. This is often the real blocker.
hrs / week
Total Hours / Week
—
Your working week
Only You Can Do
—
Owner only as % of total
Could Be Delegated
—
Admin + team hrs / week
Clinical Load
—
Time in the chair
Outside the Business
—
Not in this practice
Coaching Cue — After Time Audit
2
The CEO Test
Score 1–5 each · Honest answers only · Out of 50
Coaching Cue
"Let's score the practice on 10 questions, 1 to 5 each. Honest answers only. This score directly affects your sale value and your quality of life."
0
3
Delegation Opportunity
3 tasks you stop doing in the next 30 days
Coaching Cue
"Based on what you've shared, what are 3 tasks you could stop doing in the next 30 days? For each one: who takes it, and what needs to be documented first? Be specific, not 'delegate admin', but 'stop booking my own recall calls'."
Task to hand over
Who takes it
First step to hand over
Hrs / wk
hrs/wk
hrs/wk
hrs/wk
Hours Reclaimed / Week
—
In the next 30–90 days
Hours Reclaimed / Year
—
Based on 48 working weeks
Equivalent Working Days
—
At 8 hrs per day
CEO Test Score
—
Out of 50
Hours to Reclaim / Week
—
In 30–90 days
Delegatable Hours Now
—
Admin + team hrs / week
Enter your numbers above to generate the close statement.
